11/22/2023 0 Comments Desktop calendar plusPlus, you can pull the separate calendars together to see the big picture. This capability allows you to simplify calendar views so that the amount of data doesn’t become overwhelming and nothing is missed. Different projects, teams, or departmentsĮvery calendar is still pulling from the same data source, so any change in the project will still be instantly reflected in all calendars.For instance, you can create separate calendars for all sorts of different views such as: Not only will it update the task, but it will also automatically adjust all dependent tasks.Īny task or project changes are instantly reflected in both your project schedule and calendar in real-time, which means you never have to worry about conflicting data, and your whole team can operate relying on one single source of truth.Īnother way that project management software calendars allow you to maintain one source of truth is by supporting the creation of individual calendars without duplicating data. All you have to do is drag and drop the task over to the new date. This means that if you need to delay or reschedule a task, you can make the change right in your calendar view. Plus, these calendars offer two-way sync. This means that the calendar will automatically update as tasks and schedules change. Unlike traditional calendars, project management software calendars connect directly to underlying projects and tasks within your software. This functionality means that executives and customers can easily access a bird’s-eye view of your project schedule and upcoming key dates, all in a simple, visual format. Project management software calendars allow you to share up-to-date information quickly with internal and external stakeholders. This visibility helps you identify potential conflicts and coordinate work across individuals and teams. Plus, having a shareable project management calendar allows you to view tasks and project plans for multiple teams and projects throughout the business. This functionality lets you easily jump from the calendar right into work without navigating through other tools or applications. Project management software calendars allow you to view scheduled tasks that contain all related information, files, and conversations. Allow you to easily share real-time calendar updates with other stakeholders.Enable you to open project tasks directly from the calendar.Let you view calendars by month, quarter, and/or year.Allow you to layer calendars to get the big picture across multiple projects or folders.Color code by status, channel, audience, and more.Automatically track specific work for projects, teams, or folders.Enable you to track and plan critical work manually.Here are seven functions that project management calendars offer that traditional ones do not: Project management software calendars answer these underlying questions by linking directly to project progress and information. You would need to go outside that program (or send an email request) to find that critical information. While your online calendar may remind you of an upcoming deadline, it’s not designed to tell you what tasks are required to meet the deadline, who’s working on them, and what their current status of completion is. However, a project management software solution that includes calendars offers several benefits that other calendar options do not.įor instance, traditional calendars are great for planning your day, but terrible for planning, visualizing, and sharing project work. If you’re already managing and updating one or more calendars, you may not consider calendar functionality an important feature of project management software. Why you should use a project management software calendar When these calendars aren’t integrated with your work and synchronized with each other, this can lead to mass confusion, headaches, and missed deadlines. The problem is that people too often manage multiple calendars at once. It’s no wonder that people often have a variety of calendar tools to choose from, including everything from a paper calendar on their office wall to a calendar management tool, such as Calendly. They can help you visualize your schedule and remind you of important events, such as holidays and vacation time. Why Should I Use Calendars In Project Management Software?Ĭalendars are useful tools for keeping track of upcoming meetings, deadlines, and milestones.
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